Hague Apostille & Document Authentication
Get your Canadian documents apostilled for use in Hague Convention countries. We handle the paperwork from start to finish.
Why Apostille?
Since January 11, 2024, Canada is a member of the Hague Apostille Convention. A single apostille certificate replaces the older two-step consular legalization for use in 120+ member countries.
What we do
We act as your end-to-end agent for Canadian document authentication. Our team reviews each document for the destination country's requirements, arranges any notarization needed, and submits the file to the correct authority — Global Affairs Canada for federal documents, or the relevant provincial authority (BC, Alberta, Ontario, Quebec, Saskatchewan) for provincially issued documents.
Once the apostille is issued, your originals are returned by tracked courier. If the destination country also requires a certified translation, we can arrange it through our in-house translation team so the entire package is delivered ready to use.
How it works
1. Free consultation
Tell us the document, destination country, and intended use. We confirm the correct authentication path and whether translation is required.
Same day2. Send your documents
Mail or drop off your original documents. We do an intake check to make sure they meet the issuing authority's requirements.
1–2 business days3. Notarization (if needed)
For documents that need to be notarized before apostille (e.g. power of attorney, copies of passports, corporate documents), we arrange a Notary Public.
1–3 business days4. Submit for apostille
We submit to Global Affairs Canada or the appropriate provincial authority and track the file daily.
7–15 business days (standard)5. Return delivery
Apostilled documents (plus certified translations if ordered) are couriered back with tracking, or available for pickup.
1–3 business days
Required materials checklist
Please prepare the following before submitting. We'll confirm the exact list for your case after the initial consultation.
Identification
- Government-issued photo ID (passport, PR card, or driver's licence) — copy
- Applicant's full legal name and current mailing address
- Contact phone and email
Original document(s)
- Original Canadian-issued document, or a certified true copy from the issuing authority
- Must be in good condition, with original signatures and seals visible
- Recently issued long-form versions are recommended (e.g. long-form birth certificate)
Destination details
- Destination country (and city, if known)
- Intended purpose (e.g. marriage registration, study, employment, immigration, business)
- Any specific requirements provided by the receiving institution
Optional but helpful
- Letter from the receiving party stating what is required
- Existing certified translations (if any)
- Power of attorney or authorization letter for representatives
Estimated timeline
| Intake & document review | 1–2 business days |
| Notarization (if required) | 1–3 business days |
| Apostille processing | 7–15 business days |
| Certified translation (optional) | 2–5 business days |
| Return courier delivery | 1–3 business days |
| Total (standard) | 10–20 business days |
| Total (expedited, where available) | 5–8 business days |
Timelines depend on the issuing authority and current government processing volumes. We confirm an estimated delivery date after document review.
Scope of services
- Document review and pre-check before submission
- Notarization arrangement (when required)
- Apostille issued by Global Affairs Canada or the relevant provincial authority
- Courier handling and tracked return delivery
- Bilingual (English / Chinese) guidance throughout the process
- Certified translation add-on (if required by the destination country)
Accepted documents
Civil / personal
| Birth Certificate | 出生证明 |
| Marriage Certificate | 结婚证 |
| Divorce Certificate / Order | 离婚证 / 离婚判决 |
| Death Certificate | 死亡证明 |
| Single Status Declaration | 单身证明 |
| Police / Criminal Record Check | 无犯罪记录证明 |
Education & corporate
| Diploma / Degree Certificate | 毕业证 / 学位证 |
| Academic Transcript | 成绩单 |
| Enrolment / Graduation Verification | 在读 / 毕业证明 |
| Professional Certification | 职业资格证书 |
| Power of Attorney | 授权委托书 |
| Corporate / Business Documents | 公司 / 商业文件 |
Turnaround & pricing
Standard processing typically takes 10–20 business days, depending on the document type and issuing authority. Expedited options are available. Final quote is confirmed after document review.
Recognized in 120+ countries
All Hague Convention member countries accept the apostille — no separate consular legalization needed.
Tracked delivery
Courier handling with tracked return delivery for peace of mind.
Place an apostille order online
Fill out the form and upload scans of the documents you need apostilled. We'll review and email you the final quote with a payment link within 1 business day.
Good to know
Which countries accept the apostille?
All Hague Convention member countries (120+), including China (effective Nov 7, 2023), the EU, UK, Australia, Japan, South Korea, and many others.
Do I need a translation as well?
Some destination countries require a certified translation in addition to the apostille. We can arrange certified translations through our Translation service.
Can you handle documents from any province?
Yes. We coordinate authentication through Global Affairs Canada for federal documents and through the appropriate provincial authority for documents issued provincially.